Privacy policy

NIRAS has a policy for protecting personal information. The policy applies to everyone who visits our website, niras.com, those working in NIRAS as permanent employees as well as short contracts and any data that we store through our projects and programmes.

Our privacy policy describes:

  • The information we collect
  • How we use the information; and
  • The options we provide to the users of the information

Collection of information

NIRAS collects a series of information to improve our users' experience.

We collect information in the following ways:

Information provided by users of the NIRAS website. Users are anonymous when using our website. We do not automatically register any information that can identify users personally.

Data that we register automatically through website usage monitoring (Google Analytics) include:

  • A shortened version of the user's IP address. This means that the last part of the IP address is hidden, thereby giving the user anonymity. The complete IP address is not written to the analytics server at Google. See Google’s description of the functionality here.
  • The name of the user’s browser, device, and operating system
  • The page or channel from which that the users came to the site.
  • The names of the subpages that the user visits on the site.

This data is collected solely to chart the use of the site and develop and improve the user’s experience. The data is not used in any way that allows us to identify who the user is, which means that the user stays anonymous while the session is being logged.

Analytics tools

Our website uses Google Analytics for web analysis. This is a service from Google Inc. ("Google"). Google Analytics uses cookies. The information gathered through cookies about the user’s behaviour on the website (including the user’s anonymized IP address) is transferred to a Google server in the United States, and is saved there. Google uses this information to evaluate the user’s behaviour on the website to put together reports and provide additional services related to website and internet usage.

Google may also transfer this information to a third party if this is legal, or if said third party is processing that information on behalf of Google. Google will not bring the user’s IP address in connection with other data generated from the site. The user can prevent the website from using the cookies function by changing the setting in the user’s browser software. However, be informed that doing so may result in you not being able to use all the functions on the website.

Furthermore, if the user does not want information about their behaviour disclosed to Google during their visit to the website, they have the option to opt out by installing a deactivation add-on in their web browser. This option is found here: https://tools.google.com/dlpage/gaoptout  

The information is stored for 30 minutes, 6 months and 480 days respectively.

Information that the user gives us

The user may, if interested, choose to sign up for NIRAS electronic newsletters, by registering their e-mail address, name, position, and company name on our website. By registering for the newsletter, the user agrees to the disclosure of this information to the third-party provider, who hosts the newsletter. The newsletter features current news articles. A valid e-mail address must be used to receive the newsletter, and the user will be registered as a recipient immediately after submitting the sign-up form. The information will be deleted if the user opts out of receiving the newsletter.

When participating in events, held by NIRAS, the user (participant) is asked to register their email address, first and last names, position, and place of work.

If the user is interested in job opportunities at NIRAS, they can submit an online application or create a profile in the NIRAS resume database. There, the user will be asked to fill in their name, address, email, gender, phone number, education, resume, cover letter and photo.

The data that the user fills into the online forms for the newsletter signup or job application, information in their resume and the data sent through our online recruiting system will be processed by third-party service providers. The service providers will have access to your data and consent to process it.

If you apply for our development consulting projects and positions, you will be asked to register your first and last names and your email.

We store this type of information to process your request, and will ensure that the information is treated with care, e.g. by enforcing access restrictions on the systems we use. However, we cannot guarantee 100 percent secure online data transfers, as these can be illegally intercepted. Ultimately, the user is responsible for sending data to us.

How long is data stored?

If the user submits their name, address, phone number, and email to the NIRAS website when applying for a job, the information is stored in our database for up to six months. After six months all personal information is deleted. This period may only be prolonged through permission by the user.

Who has access to the user’s data?

Only a limited number of employees at NIRAS have access to the user’s information. Employees in the HR department can access job applications, event organizers can access event attendee lists, and the IT system used to send email newsletters are only accessible by a specific group of employees.

Personal information is encrypted when sent over the internet.

Data gathered will not be used commercially

We do not use the data that we have gathered on social media platforms such as LinkedIn commercially. We only collect the information we need to make a given application work.

Rights

According to Danish law, NIRAS is obliged to comply with the user's request for insight, rectification and deletion of information stored in NIRAS website, with certain statutory exceptions.

The user has the right to object to NIRAS' way of collecting and processing data. If the user wants information about the data that is registered or the user wishes to revoke written consent, the user must contact NIRAS at e-mail: samtykke@niras.dk.